Best Ways to Increase Workplace Productivity

Best Ways to Increase Workplace Productivity

There are just so many hours in a day, so your time is important. You can increase your output in 2 ways – work smarter or put more hours in. I am not sure about you, but I would rather work smarter.

Being a lot more productive isn’t actually rocket science, but it requires being a bit more deliberate about how you are managing your time. This post will walk you through some effective yet simple strategies on how you can increase your work productivity.

Workplace Productivity Tips

People popping into your office to chat can interrupt you, but just brief interruptions can cause a chance in your work patterns and drop your productivity. Minimizing these interruptions may mean that you set office hours, keep your door closed, or work from home for sensitive projects.

1. Time Management

You may believe that you are good at finding how much time you are spending on stuff. But, research has shown that only 17% of people actually estimate time passed accurately. Using a tool like Rescue Time can actually let you know just how much time you are spending on your daily tasks like word processing, social media, apps and email.

2. Break Period

It may sound like it isn’t saving time, but taking a scheduled break can improve your concentration. Research has stated that short breaks during your long projects can help you to keep constant performance. Working without a break leads to a decline in your performance.

3. You Set The Deadline

Normally stress is thought of as a bad thing, but a manageable level of stress is actually helpful for focus and meeting goals. For an open ended task give yourself a deadline, and stick to it. You may find that you are more focused and productive when you are watching the time.

4. Implement the “2 minute rule.”

This will allow you to make the most out of few minutes that you have at work. The main idea is that if you have a task that can be done in 2 minutes or less, do it right away. Completing it quickly takes less time than going back to it later.

5. Think About Meetings Differently

Meetings are a big time sucker, and sometimes we book them, and complain about them. The average worker will spend 31 hours monthly in an unproductive meeting. Before you do a meeting, ask if you can do the same things via web based, email or phone meeting.

6. Stand Up During Meetings

If you have to go to a meeting, a standing meeting causes increased group awareness, improved performance, and decreased territoriality.

7. Focus On 1 Task At A Time

Many think of multitasking as an important skill for efficiency, but it’s actually untrue. Attempting to do multiple tasks at once results in lost productivity and time. Make a habit of committing to 1 task before moving on.

8. Take advantage of your commute.

This is for any extra time you may have. Instead of playing games, send emails, create a to-do list, or brainstorm.

9. Finish The Project & Move On

It’s quite common for people to get hung up on being perfect at a task – nothing is perfect. Instead of wasting time, do the task to the best of your ability then move on. It is better to complete the task and move on; if needed, you can come back to improve or adjust it later.

10. Exercise More

Using a bit of work time for exercise helps to improve productivity. Build in some time to take a walk or go to the gym. Get your blood pumping to clear you head and get back in focus.

11. Make Your Own Plans

Allowing your tasks to dictate how you spend your days means that is all that you will get accomplished. Set time aside to respond to emails, but don’t let it decide your day. Start a plan and then stick to it.

12. No Alerts During Work Hours

No one can really resist voicemails, texts, or emails. During work turn off your notifications, and make time to check your messages. This is being proactive instead of reactive.

13. Work in 90-minute intervals.

Elite performers work in intervals of 90 minutes are more proactive than those who work more than 90 minutes. Plus, top performers tend to work no more than 4.5 hours daily.

14. Make Scenery Better

It sounds weird, but research has shown that adding aesthetically pleasing elements such as plants, increases productivity by 15%. Spice up your office with candles, flowers, pictures, or stuff that brings a smile to your face.

15. Remove Distractions

People popping into your office to chat can interrupt you, but just brief interruptions can cause a chance in your work patterns and drop your productivity. Minimizing these interruptions may mean that you set office hours, keep your door closed, or work from home for sensitive projects.

If you have to increase productivity at work, resist working more hours or packing more into your tight schedule. Take a step back and think about working smarter and not harder.

16. Offer Performance Incentive Gift Certificates

A lot of people go that extra mile when they know that they’ll be recognized for their efforts.  Bulk gift certificates are a great way for managers and business owners to show that they appreciate the hard work of employees. Gift certificates can be for

If you have to increase productivity at work, resist working more hours or packing more into your tight schedule. Take a step back and think about working smarter and not harder.

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